Mid-America Science Museum

Dear Mr. Burhenn,

Enclosed herewith are minutes from the Mid-America Science Museum's Board of

Director's meetings from January, March and May of 2008, plus the minutes of a special

meeting called on March 31 to discuss the HVAC bond issue.

I do not have a copy of the cost estimate prepared by Pettit & Pettit Engineers, but it is

the only estimate I have seen besides the one prepared by Mr. Driggers.

Sincerely,

Anthony Taylor

Chairman of the Board

Mid-America Science Museum

500 Mid-America Boulevard, Hot Springs, Arkansas 71913

501-767-3461 or 800-632-0583 Fax 501 -767-1170

e-mail: masm@cablelynx.com http://www.midamericamuseum.org

Mid-America Science Museum

Minutes Wednesday, March 18, 2008

The regularly scheduled general board meeting of the Mid-America Science Museum was called to order by Chairman, Anthony Taylor. Members present: Richard Mathias, Winston Wolfe, Bob Messersmith, Sue Brunner, Jim Randall, Alessandra Hurst, Kathy Storey, Lance Garner, Renee Williams. A quorum was present.

The first order of business was the discussion of "Our Body, The Universe Within"

exhibit. A conference phone call was moderated by Museum Director Andy Marguart. The call was between Paul Giguere from "The Exhibit" and the MASM Board Members. Topics of discussion included the following: cash flow to pay for the exhibit; the cost of the exhibit; details of admission concerns; break-even numbers and the dates the exhibit would be in the museum. Following the conclusion of the call, Lance Garner moved that we procure the "Our Body, The Universe Within" exhibit beginning in June at the Mid-America Science Museum. Sue Brunner seconded the motion. Discussion followed and Jim Randall called for the question and the motion was approved unanimously.

There was also discussion of the placement and advertisement of the Grossology Exhibit and proper exposure in the museum as it will be here on exhibit during the Body exhibit. Funds for the payment of the Body were discussed and it was decided that the details of the negotiation and the payment of the monies would be decided by the Board Executive Committee, Foundation President, and Andy Marquart.

Minutes of the previous meetings were read and the following corrections were noted: 1) 13 members on the board not 12; 2) the general board meeting date was changed to the second Tuesday at 12:00 noon. Having noted corrections, Jim Randall moved and Richard Mathias seconded and the minutes were approved.

Director Andy Marguart made a museum operational report which included the following: Handbook changes to the organizational chart; change in holiday pay, dress code, and time clock. Andy also reported the hiring of an Informal Learning Director, Mindy Porter. The Volunteer Organization reported giving away $1 discount tickets which were used in yesterday's attendance of 1,600. Jim Randall gave a Foundation report stating that the group is in the process of being reorganized and also interviewing a professional fund-raiser.

Anthony Taylor reported to the board the acceptance of Patty Roddenberry's resignation. The restructuring of the current board committees was discussed with the five following standing committee recommended: Governance/Nominating; Finance; Exhibit; Public Relations/Media and Executive Committee. A motion was made by Winston Wolfe that the Chairman of these standing committees should be a member of the board, but committee members need not be a board member. Sue Brunner seconded the motion. The motion was approved unanimously.

The Chair announced that the next meeting would be held at the museum on the 2^ndTuesday in May.

Respectfully submitted,

Alessandra Hurst

Mid-America Science Museum

Special Board Meeting

March 31, 2008

President Anthony Taylor called a special meeting of the Mid-America Board at his office Monday morning at 10:00. A quorum was present.

The meeting was called to discuss the Hot Springs Advertising and Promotion Commission's offer to issue bonds in order to make improvements to the Museum HVAC system, requiring an eight year extension of the lease/operating agreement.

The Resolution is that the Operating Board of the Mid-America Science Museum agrees to extend the terms of the contract with the A & P Commission for an additional 8 years pending the passage of the proposed bond issue. The exact terms of the contract is to be mutually agreed upon between Mid-America Science Museum Board and the A & P Commission. This extension will not affect the original contract between the parties, which runs through April 30, 2010. Jim Randall moved that we accept the resolution and Winston Wolfe seconded the motion. Motion carried with a majority vote.

Meeting was adjourned.

Kathy Storey, Recording Secretary

Mid America Science Museum

Minutes

Tuesday, May 13, 2008

The meeting was called to order at 12:15 by Board Chairman, Anthony Taylor. Other members present were Jim Randall, Lance Garner, Richard Mathias, Wayne Roberts, Renee Williams, and Alessandra Hurst.

Minutes of the March 18 regularly scheduled meeting and the special called meeting of March 31 were distributed and approved. Motion made by Jim Randall and seconded by Wayne Roberts.

Bond election strategy was discussed and Anthony Taylor and Jim Randall. Foundation Board President, reported on their meeting with the Board of Fifty for the Future. Citing ethical restrictions. Fifty for the Future chose riot to suppose the museum in the bond election campaign, but to contribute $10,000 to the museum restricted to education

purposes only.

Andy Marquart reported on Museum Operations. The Body Exhibit will arrive on June 6 and will open to the public on June 14. A preview for special guests is scheduled June 13 at the museum. Advertising for the Body Exhibit will begin on June 11 and has been contracted with a media buyer. Possible controversy about the exhibit will be handled by the Community Advisory Council. This newly appointed committee will consist of the following members plus other appointees: Brian Albright, Peggy Maruther, Casey Jones, John Atherton, LeRoy Burnett, Tom Nicols.

Andy also reported May field trips have yielded $50,000 revenues not including snacks and gift shop. Also, he reported that here have been some adjustments to insurance for employees which would downgrade co-pay and deductibles. Andy reported that a verbal agreement has been made with the A&P to continue the $100,000 annual capital contribution to the museum as well as up to a $5,000 contribution to be added for travel exhibit expenses. In addition, he reported that Casey Chandler is a new employee at the museum.

Wayne Roberts, President of the Volunteer Organization, reported that a letter concerning the bond issue has been sent to all volunteers.

Jim Randall reported that Catherine Johnson has begun her fund-raising campaign. He

will meet with Kirby Williams and Catherine Johnson to organize committees for the June 13 event.

Andy then reported that after the Executive Board approved the operating budget of $1.3 million dollars, he democratized each department allowing each department head to set their own operational budget. He also reported that Richard Mathias will set up the Grossology Exhibit on the bridge.

Anthony appointed Chairmen of the following committees on motion by Jim Randall and second by Renee Williams:

Governance: Sue Brunner

Finance: Kathy Storey

Exhibits: Richard Mathias

Public Relations: Winston Wolfe

Executive: Present Members.

New Business included a Board Resolution to allow Andy to write checks up to $1,500 without board approval or a second signature on a motion by Richard Mathias and seconded by Jim Randall.

Next executive committee meeting will be held on the second Tuesday in June.

Respectfully submitted,

Alessandra Hurst